Integration Details
FlowIQ™ keeps your employee records consistent and delivers payroll-ready time and tip data into ADP, eliminating the Manual Efforts & SpreadSheets (aka M.E.S.S.) of duplicate entry and manual payroll preparation that eat up every pay period. FlowIQ™ synchronizes employee data between RUN Powered by ADP and your business systems, whether that is point of sale (POS) in restaurant and hospitality, electronic medical records or practice management (EMR/PM) in healthcare, or field service management (FSM).
It delivers time and tip data to ADP from supported POS systems, and delivers payroll data from ADP into dealer management (DMS) systems in automotive dealerships for general ledger posting. Employee data synchronizes in near real time, while time, tip, and payroll data is delivered on a scheduled cadence aligned to your pay period.
ADP systems integrated
- RUN Powered by ADP
Data flow
- The following three types of data flow can apply, depending on the integration and systems involved:
Bi-directional data exchange
Read data from ADP
Write data to ADP
Data sync frequency
- Employee demographics: real time or scheduled
Data synchronization frequency is configurable based on the client's needs and the capabilities of the systems involved. Available frequencies may include real time, hourly, daily, twice daily, or weekly.
Payroll time and tips: scheduled
Data can be transferred daily, weekly, biweekly, or at the end of the payroll period, depending on the client's needs and payroll process.- Data synchronization frequency may also depend on the capabilities and requirements of systems outside of RUN Powered by ADP.
Data fields
- FlowIQ™ can send the following employee data fields to ADP:
First (given) name
Middle name
Last (family) name
Preferred name
Date of birth
Social Security number (U.S.)
Home address (street, city, state/province, postal code, country)
Personal mobile phone
Personal email
Emergency contact name, relationship, and phone
Employment status (new hire, employee update, termination, rehire) - FlowIQ™ can send the following time and tip data fields to ADP:
Total hours worked
Regular hours
Overtime hours
Custom earning-code hours
Paid time off and leave hours
Holiday hours
Cash tips
Credit card and charged tips - FlowIQ™ can read the following data fields from ADP:
First (given) name
Middle name
Last (family) name
Preferred name
Date of birth
Social Security number (U.S.)
Gender
Marital status
Home address (street, city, state/province, postal code, country)
Personal mobile phone
Personal email
Work email
Work phone
Employment status (new hire, employee update, termination, rehire)
Other systems integrated
- Point of sale (POS) for restaurant and hospitality
Electronic medical records or practice management (EMR/PM) for healthcare
Field service management (FSM)
Dealer management (DMS) for automotive dealerships
FlowIQ™ Logic
- No two businesses run payroll the same way, so FlowIQ™ does more than move data. It transforms and shapes it to fit how you operate. Each connection runs through configurable transformation logic that maps your data to the right destination, applies your business rules, and formats it the way each system expects.
In practice, that means your tip pooling and distribution rules, pay codes, labor and department allocations, and account mappings are all applied automatically in transit, so what lands in ADP or your business systems is accurate and ready to use, rather than a raw file someone still has to clean up by hand.
POS Integration for Restaurant, Retail, & Hospitality
Running payroll across multiple locations is one of the messiest jobs in the business. Hours live in the point-of-sale (POS) system, tips sit in the POS or in a separate report, and every pay period turns into the M.E.S.S (Manual Efforts & SpreadSheets), plus hand entry. This integration connects Toast®, Square®, Aloha®, MICROS®, or Revel® to ADP®, so it all flows automatically. Worked hours and overtime post straight to payroll, and tips move cleanly with your pooling and distribution rules applied, all across your locations and brands as needed so your payroll information is ready to review and approve each cycle with no rekeying.
In addition, employee records sync in whichever direction you need, from ADP to your POS or from your POS to ADP, so new hires and terminations stay current everywhere.
Built for the owners, operators, and franchise groups who carry this every pay period, whether you run one location, 10, 50, or 1,000+.
API accessibility varies by system. Additional scoping may be required.
EMR/PM Integration for Health Care
Healthcare teams (home care, senior living, specialty practices, and more) using electronic medical record and practice management (EMR/PM) systems spend hours onboarding new staff, tracking eligibility, and keying payroll by hand, all while carrying the compliance weight the industry demands. Time and attendance is the biggest pain point, since WellSky®'s API offers limited timekeeping options and many agencies end up manually exporting payroll files every cycle. This integration connects WellSky® to ADP and clears the M.E.S.S. (Manual Efforts & SpreadSheets) that eats up every pay period.
In addition, employee records sync automatically as your care and support staff are hired, updated, and offboarded, and time data flows straight into payroll without manual entry. Because home care pay may not map cleanly to ADP, from per-visit versus hourly rates to overtime, TAP Innovations builds the integration around how you actually pay, so the numbers land right. Everything runs on infrastructure built for the HIPAA security and privacy standards healthcare requires.
Built for healthcare operators managing care teams across locations.
*API accessibility varies by system. Additional scoping may be required.
FSM Integration for Field Service
Field service teams deal with complex pay before payroll even starts: field time, job codes, and labor allocation across crews, usually reconciled through the M.E.S.S. of Manual Efforts & SpreadSheets. This integration connects ServiceTitan® to ADP and automates the whole handoff.
In addition, employee records and worked time flow automatically from the field into payroll, with your job codes and custom pay rules applied, so the numbers are right the first time and all the time.
Built for the owners and operators running field crews who need hours and job costing to land in payroll accurately.
API accessibility varies by system. Additional scoping may be required.
DMS Integration for Automotive Dealerships
Every pay period, dealership accounting teams re-enter payroll data into the general ledger by hand, mapping employee costs to the right accounts and departments across sales, service, and parts. It is the M.E.S.S. of Manual Efforts & SpreadSheets at its most tedious, easy to get wrong, and small errors throw off financial reporting. This integration connects ADP to CDK® and automates that entire step.
After each payroll cycle, payroll details, employee deductions, and department allocations flow automatically from ADP into your CDK® general ledger, mapped to your dealership's specific account structure. Costs land in the right departments, your books stay accurate, and the manual entry disappears.
Built for the dealership controllers, office managers, and accounting teams responsible for payroll posting and financial reporting.
API accessibility varies by system. Additional scoping may be required.
Historical Document Migration
Changing HR or payroll systems leaves years of employee documents trapped in your legacy HR or payroll system. To move them, someone must typically log in, find each employee, download each document, then upload it again in the new system one by one. So most companies either keep paying for the legacy system just to hold records, or they take on the M.E.S.S. of a giant manual effort and spreadsheet effort to get through it. This solution removes that entirely.
TAP Innovations automatically and securely migrates your historical employee documents, paystubs, W-2s, W-4s, I-9s, personnel files, and more, from your old system into ADP or a file storage system of your choice. You choose the approach that fits:
Frequently Asked Questions
Here are some commonly asked questions about FlowIQ™ by TAP Innovations.
What does this integration do?
- It keeps your source system and RUN Powered by ADP in sync automatically, so employee and payroll data flows between them without manual spreadsheets or double entry.
What does it handle?
- The full employee lifecycle: new hires, updates, terminations, and rehires, plus payroll hours and tips. Employee records can sync in either direction between your system and ADP.
How are hours (time) and tips handled?
- It supports all your earning types, including regular hours, overtime, cash tips, non-cash tips, declared tips, and custom earning codes. Your tip pooling and distribution rules are applied, along with labor allocation and pay rate overrides where you need them.
How often does data sync?
- Employee data can sync in real time or on a set schedule. Payroll hours and tips sync on your payroll schedule, so your file is ready to review and approve each cycle.
Does it work across multiple locations, brands, and entities?
- Yes. The integration is built to handle multiple locations, and it scales as you grow.
What support is included?
- Every plan includes proactive monitoring around the clock, every day of the year, so issues are caught proactively and resolved before they reach you. You also get a responsive service desk by phone or email, with faster response times for urgent issues and coverage on nights, weekends, and holidays for critical items. Complex issues move quickly to our most experienced engineers.
Is my data secure?
- Yes. Security is foundational to this integration. It has passed rigorous third-party security testing and ADP's own security review, and TAP Innovations maintains SOC 2 Type II, ISO 27001, and HIPAA compliance. Your data is protected with enterprise-grade safeguards, you're notified promptly in the unlikely event of an incident, and you always retain full access to your data, including if you ever stop using the service.